Question Of The Week: Maintenance Manuals

Q. What resources are there for the creation of a facilities maintenance manual, including consultants who can do this for us?

Marcus Rowell
Pacific Palisades, CA

This question was originally published in the February 2006 issue of Today’s Facility Manager. Read Elledge’s response here. Share your feedback and suggestions in the LEAVE A COMMENT section below.


  1. While certain that you COULD outsource the initial creation of a “Facility and Equipment Reference Library”, this is likely a function you’ll want to STAFF for on-going maintenance and reliability. As you conduct maintenance and capital improvements, the documentation about your facility needs to keep pace. While we still have a large amount of historical paper records organized by major building systems or equipment IDs, we’re now migrating to electronic documents stored on our network. Most of these are full-text searchable.

  2. Maintenance manuals follow the general information provided through submittals, startup and initial commissioning of building systems. Compiling them is done in section tabs based on O&M and factory maintenance literature plus input from the consultant where information is missing.

    We would be happy to assist you in this endeavor. Please advise.

    Regards, Craig

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