Question Of The Week: The 3 Bid Rule? | Facility Executive - Creating Intelligent Buildings

What methods do others use to maximize quality of bids?


https://facilityexecutive.com/2015/08/question-of-the-week-the-3-bid-rule/
What methods do others use to maximize quality of bids?
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Question Of The Week: The 3 Bid Rule?

Question Of The Week: The 3 Bid Rule? | Facility Executive - Creating Intelligent Buildings

Posted by Anne Cosgrove

This week’s question about procurement strategies comes from the Facilities Management Group on LinkedIn.

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When your [organization] requires three bids what are the best methods you have found—especially when required to use prior approved vendors to bid a project or service?

Richard Rhodes
Operating Engineer
Dallas/Forth Worth, TX
CBRE

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  1. Face to face interview by knowledgeable person with some field experience who knows something about the actual topic, the problems, issues, costs of parts/repairs and methodology of the good service practices. Unfortunately, too often a decision is based on the service contract price (“initial costs”) and excludes the “ownership costs” only because there is no understanding of what is involved with the type of equipment, method of repairs, and/or the life cycle issues that occur during the aging stages of the equipment.

    This interview process takes time but to short-step this part only compromises the selection and ends up costing even more time and money. Without establishing an evaluation criteria by an experience person who performs the interviews, the selection becomes just a administrative task to check-off a list and invalidates the “3-bid process”.

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