Job Posting: Facilities Director

The Facilities Director maintains and oversees the Academy’s grounds, buildings, and equipment to ensure that the workspace is safe and functional. Duties include negotiating contracts with service providers, inspecting facilities to meet safety regulations and coordinating renovations and updates.


  • Oversees building and grounds maintenance.
  • Ensures that the facility is clean and maintained according to company policy and procedures.
  • Monitors the grounds, bathrooms, offices, and common areas of the office building on a daily basis to assess the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots, and outdoor public areas; and determine if maintenance, repairs or renovations are needed.
  • Maintains day-to-day operations of facilities, including the opening and closing of the building (either of which may be delegated), processing supply orders, coordinating certificates of insurance, scheduling bulk shredding, and completing any maintenance orders.
  • Supervises the facilities coordinator; security personnel; and vendor relationships. including cleaning services, landscaping, snow removal, and general contractors.
  • Schedules routine inspections (fire, kitchen, elevator, etc.) and emergency repairs with outside vendors.
  • Recommends maintenance, mechanical, electrical, and facility design modifications.
  • Respond to and handle emergency issues promptly, including those related to repairs and maintenance. On call for emergencies 24/7.
  • Manages and reviews service contracts (HVAC, energy management, landscaping, security, waste removal, roofing, plumbing, etc.), as well as invoice review and approvals.
  • Oversees on-site and off-site (non-archival) storage use.
  • Forecasts, allocates, and supervises the financial and physical resources of the facility management.
  • Responsible for project design and management of any renovations and/or upgrades or existing systems.
  • Ensures security and emergency preparedness procedures are implemented properly, including collaborating with security system vendors.
  • Ensure compliance with city, state, and federal regulations.

Reports to: Chief Operating Office

  • Bachelor’s degree in facility management, business, engineering, or equivalent professional level experience.
  • 5 -10 years in facilities maintenance or equivalent related functions
  • Knowledge of general maintenance methods, operating requirements, and safety precautions, OSHA regulations, and other environmental regulations related to facilities management
  • Strong procurement and negotiation skills
  • Must be a well-organized, customer- oriented (internal and external), and a self-starter

Commitment to Diversity:

The American Academy is committed to the diversity of its staff and membership. As a scholarly organization and research center, the Academy recognizes that diversity of thought, class, experience, sex, gender, race, physical or mental ability, age, religion, national origin, and sexual orientation is a value to uphold and is central to the mission and work of the organization. A more pluralistic staff embracing diversity of thought, approach and life experience fosters a more nuanced understanding of contemporary issues facing the nation and the world. Working together in a climate of respect and openness models the civil discourse that is fundamental to the work of the Academy.

About the Academy

The Academy membership encompasses over 5,600 members and reflects the full range of disciplines and professions: math and physical sciences, biological sciences, the social sciences, humanities and the arts, journalism, business and philanthropic leaders, educational, scientific, and cultural administrators as well as public affairs and public policy.

Aim for start date of early December

Salary Range: $78K – $90K, commensurate with experience